If there is only one date, it becomes the due date. The same expressions you use in OmniFocus ( tomorrow, 9-30-2008, 2w, and so on) can be used in mail messages. To enter start or due dates, use # (number sign), followed by some date expression. Like project names, the context name is matched exactly as it would be in OmniFocus. To specify a context, use (at sign), followed by a context name or abbreviation. The project string is matched exactly as if it was entered in a project cell in OmniFocus. The colons are nicer for the iPhone because they are on the first shifted keyboard rather than the less-accessible math keyboard. To specify a project, use > (greater-than sign) or :: (double-colons), followed by a project name or abbreviation. Other lines become notes for the preceding action. The first line and any other lines starting with - (double-hyphens) become new actions. The subject and body of the message are joined into a single block of text. Here is the breakdown from Omni’s help file: If you want to add more data to the new task item, the syntax is powerful.
I then process and categorize the messages from inside my inbox on OmniFocus for iPad. I find simply getting the messages in my inbox is enough. This way, everyone who reads this post can’t contribute to my task list by sending me an e-mail beginning with three dashes. The Allowed From addresses list is automatically filled with any email addresses on the “Me” card in Address Book. I dump them in my Archive, as shown below. Next, you can instruct OmniFocus to file the received message.
#Omnifocus gmail code#
Alternatively, you can provide a special code for the the message subject line.
#Omnifocus gmail plus#
You can have OmniFocus look for any messages that have +omnifocus before the sign in the destination address, as in If everything goes to plan, the message will arrive in the correct mailbox as if the plus sign and the extra word were not there and the message gets delivered to your OmniFocus inbox. To set it up, use the OmniFocus Mail preference pane and select the Add Mail Rule to create OmniFocus actions checkbox. OmniFocus lets you send yourself specially formatted e-mails that will process directly into your OmniFocus inbox. Reader Pierre sent me a note to remind me about OmniFocus’s ability to process e-mails into your task list. That is not possible on the iPad, or is it? On my Mac, I often blitz through my inbox creating future tasks with daily e-mail. One of my few complaints with OmniFocus for iPad in my review is its inability to process tasks directly from the mail application to OmniFocus.
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